Job Title

Job Description Summary

Job Description

PRINCIPAL RESPONSIBILITIES

• Manage, review and participate with team members to develop bid packages, facilitate RFP activity and analyze quotations.
• Manage vendor accreditation, onboarding and ongoing overall vendor administration.
• Prepare and facilitate contracts with suppliers, utilizing templates and processes to ensure accuracy in areas such as Scope of Work, Pricing, Site & Equipment Lists.
• Utilize Contract Repository for vendor contract storage, administration and overall compliance, ensuring updates, amendments and renewals are processed in a timely fashion.
• Monitor and report vendor performance trends. Ensure contract compliance with C&W and/or client policies and review compliance of service agreements - terms and conditions.
• Maintain organized records and establish tracking programs for vendor documentation compliance (COI, Contract renewals, etc.).
• Assist in resolution of vendor issues from the Client and the Account Team to ensure the implementation of a high quality long term solution that meets stakeholder expectations.
• Interact with C&W Procurement to ensure utilization of Preferred/Approved Suppliers, contract templates and other tools and templates.
• Conduct all meetings with internal and external customers in a professional manner using a high degree of persuasive ability, professional knowledge, tact, good judgment and diplomacy.
• Research supply base for consolidation and improvement in service levels for the Client Account.
• Generate metrics, analysis and reports to support Client, Account and C&W expectations.
• Prepare and distribute reports and statistical data to facilitate planning and maintenance of accurate contract records and files.
• Become familiar with and ensure adherence of current procurement practices, policies, and procedures, to include both C&W corporate and Client account specifications.
• Perform other miscellaneous related duties as assigned.

KNOWLEDGE AND EXPERIENCE

• Bachelor's degree in related field. Advanced degree is a plus.
• 4+ years of related Facilities Management/Indirect Procurement or equivalent experience.
• Must be familiar with legal aspects of contracting including reading and interpreting contracts and related documentation, ability to prepare amendments, and ability to explain to stakeholders the specifics of the contracts.
• Self-motivated and work independently to find solutions.
• Detail-oriented with strong analytical & presentation skills (Excel & PowerPoint expertise required).
• Strong relationship management skills including ability to develop and communicate vendor processes and procedures.
• Strong organizational skills with the ability to prioritize multiple tasks and the flexibility to handle multiple competing priorities.
• Proficient with internal & external stakeholder/customer relationship management and effective communication with all levels of management.
• Understanding Strategic Sourcing processes and demonstrated proficiency with e-tools such as Vendor Administration, e-Sourcing, and contract management systems.

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