Reporting to the Project Manager, the AO Administrative Assistant is responsible for providing administrative support to ensure the operations of the office are running efficiently.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Answering and directing phone calls
• Dispatch workers to needed areas
• Organizing meetings and appointments
• Maintaining a contact list
• Produce and distribute memos, letters, emails and faxes
• Assist with operational needs including providing support and direction to employees
• Maintain recordkeeping
• Manage supply inventory
• Handle sensitive information in a confidential manner
• Organize office paperwork, invoices, reviews and other pertinent documents
• Responsible for preserving the safety of the facility.
• All other duties as assigned by the project manager

The AO Administrative Assistant will be a proven leader with the following:

• Proven admin experience
• Proficient in MS office
• Attention to detail and problem solving
• Strong organizational and planning skills
• Excellent verbal and written communication skills.
• Ability to deal professionally and effectively with all types of people.
• Ability to remain calm in an emergency.
• Patience and tolerance for repetition.
• Ability to determine who and what callers are looking for and give instructions.

High school degree or equivalent and two years related experience preferred.